Vendor agreement

Version 2026-09-16-v1

CHOCPARTY 2026 EXCLUSIVE VENDOR AGREEMENT
Version 2026-09-16-v1: approved by the organiser for publication on 16 September 2026.

1. The event
This Agreement governs participation as an exclusive-category vendor at ChocParty 2026 on 26 December 2026, at the International Conference Centre, University of Ibadan, Second Gate, Ibadan, Oyo State, Nigeria.

2. The parties
The organiser is The ChocBoy Brand, Block A, Unit 5, Technology Incubation Center, Samonda, Ibadan (the Organiser). The Vendor is the business named in the online application, represented by the authorised person whose typed name and acceptance are recorded with the order. The application and purchased-offer schedule form part of this Agreement.

3. Event date
The event date is 26 December 2026. The Organiser will communicate the arrival, setup, trading and departure arrangements separately. Acceptance of this Agreement does not confirm operating hours that have not been communicated.

4. Event venue
The venue is the International Conference Centre, University of Ibadan, Second Gate, Ibadan. The Organiser controls stand placement and the event layout. Premium positioning is not included unless separately agreed.

5. Participation and review
The Vendor must submit accurate business and contact information, its proposed products or menu for every purchased offer, indicative retail prices, staff numbers, equipment, power, refrigeration and space requirements, and relevant regulatory or food-handling information. The Organiser retains final approval of products, menus, presentation, safety and event operations.
Verified payment records the selected category against further sale. It does not approve an unreviewed menu or products outside the purchased scope. The Organiser will communicate approval or requests for information through the supplied contact details. If ChocParty cannot approve the application, clause 13.2 applies.

6. Exclusive categories and space
Only one vendor will be approved for each purchased slot. The Organiser will not knowingly approve another vendor whose primary offering falls within its defined purchased scope. Exclusivity covers only the exact products and services recorded in the order schedule for this event. Incidental accompaniments do not create additional exclusivity unless expressly stated.
Specific slots take precedence over general categories. Children's books belong to Children's Books and Educational Products; school bags belong to School Supplies. General apparel excludes children's clothing, custom T-shirts and thrift fashion. General books and bags exclude specifically allocated products. General gifts, handmade or personalised categories do not override a more specific purchased category. These boundaries accompany the exact catalogue names, prices and scopes at checkout.
Compatible slots may be purchased together at their combined prices, without an automatic discount. They may share a stand subject to operational approval. Multiple categories do not automatically provide multiple physical stands. Food and non-food operations may require separate areas.
The fee includes the defined exclusive category and one standard vendor-space allocation unless a category-specific term says otherwise. Allocation dimensions and operating arrangements will be confirmed separately. No additional facilities are promised. Additional space, heavy electricity, refrigeration, furniture, premium positioning, storage, additional passes or special branding require a separate agreement and may attract separately agreed charges.
Soft Drinks and Bottled Water are already allocated and excluded. Official ChocParty merchandise is excluded. Category purchases confer no sponsorship, title rights, corporate activation, mass branding or product-launch rights.

7. Payment
Full payment is required in Nigerian naira through the vendor checkout at chocparty.com, using Paystack under The ChocBoy Brand's merchant business. The checkout displays the exact selected offers, scopes, fees and total before payment.
An unpaid checkout reserves a slot for up to 15 minutes. A pending payment, screenshot or unverified transfer is not confirmation. Payment confirmation requires authoritative provider verification. Eligible failed, cancelled or expired unpaid reservations are released. If a late payment arrives after a slot has been sold, no second exclusive right is issued and clause 13.2 applies.
The on-site payment/POS partner is not yet confirmed. This Agreement imposes no Kolomoni or other partner exclusivity. Any later compulsory arrangement requires separate disclosure and agreement.

8. Organiser obligations
The Organiser will allocate the standard vendor space, coordinate overall venue security and crowd control, review the Vendor's proposed products and operating requirements, maintain purchased-category records, issue payment confirmation and an accepted agreement record, and communicate operational arrangements. General security provision is not a guarantee against loss.

9. Vendor operating conditions
The Vendor must sell only approved products within its purchased scope, remain within its allocated area, supervise its staff, display clear retail prices, treat guests courteously and address complaints about its products or services. It must maintain hygiene, safe food handling and temperature control where relevant, keep its area clean and follow the communicated waste, access, setup and operating arrangements.
Equipment, cooking methods, electrical loads, refrigeration and extra-space requirements must be declared and approved before use. The Vendor must not transfer, resell, sublet or assign its category or stand to another business without written approval.
The Phone Accessories Vendor: Small Business slot is restricted to an independent small business. It must not be purchased on behalf of a telecommunications company, large device manufacturer, financial institution or major national brand. The mandatory declaration is separate from marketing consent. Disguised corporate activation may be rejected; large brands must negotiate a separate activation package.
Tattoo services are limited to temporary tattoos only. Permanent tattooing is prohibited. Products and application methods remain subject to safety, hygiene, consent and organiser approval. Alcohol vendors must meet applicable licensing and age requirements and obtain approval for their proposed products and operating arrangements.
Attendance, purchasing estimates, market-price examples and calculator results are planning aids. They do not guarantee attendance, customers, sales, revenue or profit. The Vendor must assess its own costs, margins, stock and operating capacity.

10. Vendor warranties
The Vendor warrants that its information is accurate, that its representative is authorised to accept this Agreement, and that its products and services are safe, hygienic and lawful. It must hold the licences, permits, certifications and permissions required for its activities and provide relevant evidence when requested.

11. Property and responsibility
The Organiser shall not be liable for loss or damage to machinery, equipment, merchandise, paraphernalia, costumes, clothing, stalls, exhibit materials or other property belonging to the Vendor, its agents, employees or patrons, caused by theft, fire, riots, acts of God or other occurrences, subject to applicable law.

12. Breach and enforcement
Selling outside the purchased scope, unsafe or unhygienic operation, unauthorised transfer, disguised corporate activation or failure to follow approved event rules may constitute a breach. The Organiser may require corrective action, stop a noncompliant activity or remove a noncompliant vendor, subject to applicable law. This Agreement does not create an unrestricted power to confiscate property or impose unspecified fines. Where ChocParty cannot approve the application, the refund remedy in clause 13.2 applies.

13. Cancellation, rejection and refunds
13.1 Vendor cancellation: fees are non-refundable if the Vendor cancels its participation. Notify the Organiser in writing at events@chocparty.com.
13.2 Rejection or conflicting late payment: if ChocParty cannot approve the application, or a payment arrives after the slot has been sold, the Vendor is entitled to a full refund of that payment. The Organiser will initiate the refund within seven working days after the rejection or conflicting payment is confirmed. Initiation is distinct from the payment provider or bank's settlement time. No conflicting exclusive category right is granted.
13.3 Organiser cancellation: if the Organiser cancels the event, including because of unforeseen circumstances, the Organiser may at its discretion refund the fees paid or roll them over to a future event. The Organiser will notify the Vendor through its supplied contact details of the decision and arrangements. This retains the organiser-cancellation rule in the supplied 2025 agreement.
13.4 A refund does not automatically reopen a slot for sale. Reopening requires an authorised organiser decision. This internal inventory control does not determine or reduce a Vendor's refund entitlement.

14. Privacy and optional promotion
Vendor information is used to administer applications, exclusive categories, payments, menu review, safety, space, staffing and event communications as described in the vendor privacy notice. Access is restricted to people and service providers who need it for those purposes. Payment credentials are handled by Paystack.
Contractual acceptance and necessary operational communications are separate from optional marketing. Declining marketing does not prevent a compliant booking. This Agreement does not grant unlimited permission to use the Vendor's logo or personal/staff photographs. Any additional publicity permission must be sought separately.

15. Governing law and acceptance
This Agreement is governed by the laws of the Federal Republic of Nigeria. Questions and written notices may be sent to events@chocparty.com or to the Organiser's address in clause 2; the Vendor must keep its supplied contact information current.
At checkout, the Vendor reviews this Agreement and its selected-offer schedule, supplies its authorised representative's typed name and selects the mandatory acceptance checkbox. The order preserves the agreement version and full text, exact offers and scopes, prices, category boundaries, acceptance date/time and typed name. Later revisions do not overwrite the original acceptance evidence.

ORDER SCHEDULE: POPULATED AND PRESERVED AT CHECKOUT
The schedule records the Vendor's business and representative, order number, every exact purchased offer name, defined scope and price, proposed menu for each offer, combined total and accepted category boundaries. Submitted operational requirements are requests for review, not promises of additional facilities. The confirmation preserves the accepted agreement with this schedule.