Vendor agreement

This agreement covers your ChocParty 2026 vendor booking through this website. Read it together with the selected categories, product scopes and fees shown at checkout. Your business details, selected offers and electronic acceptance are saved with your order.

1. The event

This Agreement governs participation as an exclusive-category vendor at ChocParty 2026 on 26 December 2026, at the International Conference Centre, University of Ibadan, Second Gate, Ibadan, Oyo State, Nigeria.

2. The parties

The organiser is The ChocBoy Brand, Block A, Unit 5, Technology Incubation Center, Samonda, Ibadan (the Organiser). The Vendor is the business named in the online application, represented by the authorised person whose typed name and acceptance are recorded with the order. The application and purchased-offer schedule form part of this Agreement.

3. Event date

The event date is 26 December 2026. The Organiser will communicate the arrival, setup, trading and departure arrangements separately. Acceptance of this Agreement does not confirm operating hours that have not been communicated.

4. Event venue

The venue is the International Conference Centre, University of Ibadan, Second Gate, Ibadan. The Organiser controls stand placement and the event layout. Premium positioning is not included unless separately agreed.

5. Participation and review

The Vendor must submit accurate business and contact information, its proposed products or menu for every purchased offer, indicative retail prices, staff numbers, equipment, power, refrigeration and space requirements, and relevant regulatory or food-handling information. The Organiser retains final approval of products, menus, presentation, safety and event operations.

Once your payment is verified, your purchased category is marked as sold and cannot be purchased by another vendor. It does not approve an unreviewed menu or products outside the purchased scope. The Organiser will communicate approval or requests for information through the supplied contact details. If ChocParty cannot approve the application, the Vendor is entitled to a full refund of that payment. The Organiser will initiate the refund within seven working days after the rejection or conflicting payment is confirmed. See 13.2: Rejected applications and conflicting late payments for the refund and settlement details.

6. Exclusive categories and space

Only one vendor will be approved for each purchased slot. The Organiser will not knowingly approve another vendor whose primary offering falls within its defined purchased scope. Exclusivity covers only the exact products and services recorded in the order schedule for this event. Incidental accompaniments do not create additional exclusivity unless expressly stated.

Specific slots take precedence over general categories. Rice, pasta, noodles, swallow, soups and approved traditional meals share one slot. Small chops are included with grills and roasted favourites. Seafood is included with shawarma, pizza, burgers and sandwiches. Coffee and tea are included with natural drinks, mocktails and non-alcoholic fruit cocktails. Children’s clothing and baby products have their own slot. General fashion includes apparel, Ankara, custom T-shirts and thrift, but excludes children’s clothing. Books, children’s educational products, stationery and school supplies share one slot, including school bags. Footwear and bags excludes school bags. Body fragrance belongs to the skincare and makeup slot; home fragrance belongs to the gifts and crafts slot. General gifts and personalised items exclude custom T-shirts and other specifically allocated products. Soft Drinks, Bottled Water and official ChocParty merchandise remain excluded. Tattoo services are limited to temporary tattoos. Incidental sides do not extend exclusivity. All menus and products remain subject to organiser review.

Compatible slots may be purchased together at their combined prices, without an automatic discount. They may share a stand subject to operational approval. Multiple categories do not automatically provide multiple physical stands. Food and non-food operations may require separate areas.

The fee includes the defined exclusive category and one standard vendor-space allocation unless a category-specific term says otherwise. Allocation dimensions and operating arrangements will be confirmed separately. No additional facilities are promised. Additional space, heavy electricity, refrigeration, furniture, premium positioning, storage, additional passes or special branding require a separate agreement and may attract separately agreed charges.

Soft Drinks and Bottled Water are already allocated and excluded. Official ChocParty merchandise is excluded. Category purchases confer no sponsorship, title rights, corporate activation, mass branding or product-launch rights.

7. Payment

Full payment is required in Nigerian naira through the vendor checkout at chocparty.com, using Paystack under The ChocBoy Brand's merchant business. The checkout displays the exact selected offers, scopes, fees and total before payment.

An unpaid checkout reserves a slot for up to 15 minutes. A pending payment, screenshot or unverified transfer is not confirmation. Payment must be confirmed by the payment provider. Eligible failed, cancelled or expired unpaid reservations are released. If a late payment arrives after a slot has been sold, no second exclusive right is issued; the Vendor is entitled to a full refund of that payment. The Organiser will initiate the refund within seven working days after the rejection or conflicting payment is confirmed. See 13.2: Rejected applications and conflicting late payments for the refund and settlement details.

The on-site payment/POS partner is not yet confirmed. This Agreement imposes no Kolomoni or other partner exclusivity. Any later compulsory arrangement requires separate disclosure and agreement.

8. Organiser obligations

The Organiser will allocate the standard vendor space, coordinate overall venue security and crowd control, review the Vendor's proposed products and operating requirements, maintain purchased-category records, issue payment confirmation and an accepted agreement record, and communicate operational arrangements. General security provision is not a guarantee against loss.

9. Vendor operating conditions

The Vendor must sell only approved products within its purchased scope, remain within its allocated area, supervise its staff, display clear retail prices, treat guests courteously and address complaints about its products or services. It must maintain hygiene, safe food handling and temperature control where relevant, keep its area clean and follow the communicated waste, access, setup and operating arrangements.

Equipment, cooking methods, electrical loads, refrigeration and extra-space requirements must be declared and approved before use. The Vendor must not transfer, resell, sublet or assign its category or stand to another business without written approval.

The Phone Accessories Vendor: Small Business slot is restricted to an independent small business. It must not be purchased on behalf of a telecommunications company, large device manufacturer, financial institution or major national brand. The mandatory declaration is separate from marketing consent. Disguised corporate activation may be rejected; large brands must negotiate a separate activation package.

Tattoo services are limited to temporary tattoos only. Permanent tattooing is prohibited. Products and application methods remain subject to safety, hygiene, consent and organiser approval. Alcohol vendors must meet applicable licensing and age requirements and obtain approval for their proposed products and operating arrangements.

Attendance, purchasing estimates, market-price examples and calculator results are planning aids. They do not guarantee attendance, customers, sales, revenue or profit. The Vendor must assess its own costs, margins, stock and operating capacity.

10. Vendor warranties

The Vendor warrants that its information is accurate, that its representative is authorised to accept this Agreement, and that its products and services are safe, hygienic and lawful. It must hold the licences, permits, certifications and permissions required for its activities and provide relevant evidence when requested.

11. Property and responsibility

The Organiser shall not be liable for loss or damage to machinery, equipment, merchandise, paraphernalia, costumes, clothing, stalls, exhibit materials or other property belonging to the Vendor, its agents, employees or patrons, caused by theft, fire, riots, acts of God or other occurrences, subject to applicable law.

12. Breach and enforcement

Selling outside the purchased scope, unsafe or unhygienic operation, unauthorised transfer, disguised corporate activation or failure to follow approved event rules may constitute a breach. The Organiser may require corrective action, stop a noncompliant activity or remove a noncompliant vendor, subject to applicable law. This Agreement does not create an unrestricted power to confiscate property or impose unspecified fines. Where ChocParty cannot approve the application, the Vendor is entitled to a full refund of that payment. The Organiser will initiate the refund within seven working days after the rejection or conflicting payment is confirmed. See 13.2: Rejected applications and conflicting late payments for the refund and settlement details.

13. Cancellation, rejection and refunds

13.1. If the Vendor cancels

Fees are non-refundable if the Vendor cancels its participation. Notify the Organiser in writing at events@chocparty.com.

13.2. Rejected applications and conflicting late payments

If ChocParty cannot approve the application, or a payment arrives after the slot has been sold, the Vendor is entitled to a full refund of that payment. The Organiser will initiate the refund within seven working days after the rejection or conflicting payment is confirmed. Initiation is distinct from the payment provider or bank's settlement time. No conflicting exclusive category right is granted.

13.3. If the Organiser cancels the event

If the Organiser cancels the event, including because of unforeseen circumstances, the Organiser may at its discretion refund the fees paid or roll them over to a future event. The Organiser will notify the Vendor through its supplied contact details of the decision and arrangements.

13.4. Category availability after a refund

A refund does not automatically reopen a slot for sale. Reopening requires an authorised organiser decision. This internal inventory control does not determine or reduce a Vendor's refund entitlement.

14. Privacy and optional promotion

Vendor information is used to administer applications, exclusive categories, payments, menu review, safety, space, staffing and event communications as described in the vendor privacy notice. Access is restricted to people and service providers who need it for those purposes. Payment credentials are handled by Paystack.

Contractual acceptance and necessary operational communications are separate from optional marketing. Declining marketing does not prevent a compliant booking. This Agreement does not grant unlimited permission to use the Vendor's logo or personal/staff photographs. Any additional publicity permission must be sought separately.

15. Governing law and acceptance

This Agreement is governed by the laws of the Federal Republic of Nigeria. Questions and written notices may be sent to events@chocparty.com or to The ChocBoy Brand, Block A, Unit 5, Technology Incubation Center, Samonda, Ibadan; the Vendor must keep its supplied contact information current.

At checkout, the Vendor reviews this Agreement and its selected-offer schedule, supplies its authorised representative's typed name and selects the mandatory acceptance checkbox. The order preserves the agreement version and full text, exact offers and scopes, prices, category boundaries, acceptance date/time and typed name. Later revisions do not overwrite the original acceptance evidence.

Your order and acceptance record

The schedule records the Vendor's business and representative, order number, every exact purchased offer name, defined scope and price, proposed menu for each offer, combined total and accepted category boundaries. Submitted operational requirements are requests for review, not promises of additional facilities. The confirmation preserves the accepted agreement with this schedule.